How Williams Professional Painting Manages 800+ Projects Annually with JobTread Software
Resources:
Visit the Williams Professional Painting website here.
Meet Rick Williams, Owner of Williams Professional Painting in Alexandria, VA, who shares how JobTread’s scalable, all-in-one solution transformed his business. By consolidating multiple tools into a single platform, JobTread helped his growing company streamline key functions, saving both time and money.
Here are some key takeaways from our discussion with Rick:
- Ensured accuracy of job time allocation is critical to tracking 800+ projects annually
- Managing overlapping jobs and staying on track daily is easy with JobTread’s scheduling feature
- File management simplified documentation, making it easy to access and share
- Rick praises JobTread’s outstanding support, especially from their dedicated Customer Success Manager, Travis
How has your experience been with JobTread so far?
"The biggest issue was the amount of double data entry we had to do. We were using different programs for timekeeping, photos, and scheduling, and none of them communicated with each other. It was time-consuming and inefficient, with a lot of redundant work that added unnecessary complexity. "
How has JobTread helped reduce that double entry?
"JobTread streamlined everything. Now, instead of wasting time entering the same data into multiple systems, we have it all in one place. That’s saved us a lot of time, money, and frustration. It also frees up our admin staff to focus on more important tasks rather than juggling different software platforms. "
How would you say JobTread has impacted your business?
"Without organization, a company like ours can’t function efficiently. Every other program we evaluated had some limitations, but JobTread covered everything we needed — from timekeeping and estimating to photo aggregation and job costing. It’s been a huge help, not just in terms of efficiency, but also by eliminating the need for multiple different programs. That consolidation has saved us both time and money."
What kind of impact has JobTread had on your team’s morale and efficiency?
"Everyone feels more relaxed and confident in their work. While there was some stress during the implementation process, we’ve made steady progress, mastering new parts of the system every week. Our team is more comfortable knowing they’re not missing any details, and the improved organization has allowed us to combine roles, further boosting efficiency."
What advice would you give to other specialty contractors who are considering JobTread?
"JobTread will likely replace one or two programs you’re already using, and the cost savings alone will justify the investment. It will make your business more efficient and organized, which is critical when you’re running a busy production schedule. The time saved from avoiding double data entry and keeping everything in one place is invaluable."
You’ve mentioned your dedicated rep, Travis, a few times. Can you describe what it’s like working with him?
"The customer service at JobTread is top-notch. We can book time directly on Travis’s calendar when we need help, whether it’s for training or troubleshooting. It’s great to work with a company that genuinely cares about its customers. Travis and the whole JobTread team have been instrumental in helping us get the most out of the software."
What would you say to business owners who are on the fence about implementing JobTread?
"I’d say it’s worth it. The efficiency, organization, and cost savings you’ll gain are significant. JobTread has helped us grow, stay organized, and keep our team running smoothly. If you’re looking to streamline your operations and eliminate inefficiencies, JobTread is the way to go. "
Listen to Why You Don’t Grow to Make Money, You Make Money to Grow
Builder Stories Episode 34 with Rick Williams of Williams Professional Painting
Listen nowRick’s Favorite JobTread Features
1. Time Tracking
"Time tracking has been crucial for keeping everything organized, especially since we run about 1,000 smaller projects a year. We need to ensure the right hours are assigned to the correct jobs, whether it’s painting or carpentry, interior or exterior. JobTread has made that process seamless."
Learn more about JobTread Time Tracking →
2. Scheduling
"Scheduling is probably the most important thing we do with JobTread. Before, we were relying on Microsoft Outlook and a custom-built Excel sheet for scheduling, which wasn’t efficient. Now, with JobTread, we can better visualize our schedules, manage overlapping projects, and avoid any downtime. Running between 12 and 18 jobs a day, we need a system that helps us stay on top of everything."
Learn more about JobTread Scheduling →
3. Job Costing
"Scheduling is probably the most important thing we do with JobTread. Before, we were relying on Microsoft Outlook and a custom-built Excel sheet for scheduling, which wasn’t efficient. Now, with JobTread, we can better visualize our schedules, manage overlapping projects, and avoid any downtime. Running between 12 and 18 jobs a day, we need a system that helps us stay on top of everything."
Learn more about JobTread Scheduling →
4. File Management & Daily Logs
"The file features are fantastic. We can easily attach purchase orders to jobs, ensuring billing has all the correct paperwork. The photos flow neatly from the estimators to the field teams, creating a comprehensive project packet. Also, the daily logs are a great way for me to keep an eye on progress, even when I’m out of town."
Learn more about JobTread File Management →Learn more about JobTread Daily Logs →
This blog features revised interviewee responses to enhance readability. While we aim to preserve the interviewee's intended meaning, some answers may be paraphrased for clarity. The essence remains intact, but nuances may be adjusted. For full accuracy, watch the testimonial video.
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